Accounting
Advisor (Faculty/Staff)
- Oversee/assist the
Accounting Coordinator
- Understand the purchase
process for cooperative supplies and sign off on purchase orders
- Approve and monitor
accounting procedures
- Sign off on requisitions
- Make sure taxes
are paid according to the specifications of the business office
- Be present at meetings
with the accounting office
- Initiate the proper
disciplinary measures when necessary; help in the resolving of conflicts
when they arise
- Assist in fiscal
component of grants
- When necessary,
recruit/train the accounting coordinator
- Attend regular
advisor/coordinator meetings*
|
Coordination Advisor (Faculty/Staff)
- Oversee/assist the
Organization Coordinator
- Accept proposals
for scholarship jobs
- Sign off on all
scholarship hours of student workers
- Be a potential mediator
between the administration and student cooperative members
- Explain to inquiring
students/faculty/community members what the bike cooperative is and
how to become a member
- Act as a representative
of bike culture and the bike co-op to both the school and community
- Become an integral
member in assembling the bike cooperative report to be presented for
Student Senate review
- Oversee any grants
that may come in
- Make sure data collection
on shop usage occurs
- Initiate the proper
disciplinary measures when necessary; help in the resolving of conflicts
when they arise
- When necessary,
recruit/train the organization coordinator
- Attend regular
advisor/coordinator meetings*
|
Shop Advisor
(Faculty/Staff)
- Oversee/advise the
head mechanics/shop coordinator
- Understand the basics
of bicycle maintenance and oversee bicycle workshops
- Make a monthly visit
to the bike cooperative’s shop; perform shop inspections
- Initiate the proper
disciplinary measures when necessary; help in the resolving of conflicts
when they arise
- Understand the purchase
process for cooperative supplies and sign off on purchase orders
- Monitor the purchase
of appropriate tools/merchandise
- Facilitate training
head mechanics when gap in skills occurs (either do training yourself
or bring in an appreciate visitor to do so)
- And, when necessary,
locate and/or recruit the student head/coordinator
- When necessary,
recruit/train the shop coordinator
- Attend regular
advisor/coordinator meetings *
Health/Exercise Science Advisor
(additional):
- Have a basic knowledge
of bike mechanics
- Integrate co-op
resources into curriculum
- Work with shop coordinator
to arrange appropriate class visit times
- Act as liaison between
co-op and HES faculty
- Solicit grants to
support curriculum development and aid relevant course materials (like
mountain bikes)
- Attend regular
advisor/coordinator meetings
|
| Accounting
Coordinator (Student/Community Member)**
Delegate the following tasks
- Pay the insurance
tab for the bike cooperative
- Issue refunds when
necessary
- Manage all accounting
files
- Make quarterly tax
payments on merchandise sold
- Mange accounting
files regularly
- Make monthly purchases
based on head mechanic requests
- Solicit grants and
donations
- Issue in-kind and
monetary donation receipts for tax exemption
- Make regular deposits
from shop to accounts
- Attend regular
advisor/coordinator meetings*
|
Organization Coordination
(Student)**
- Serve as the contact
and representative of the Bike Co-op
- Maintain working
documents to ensure continuity over time (an organizational memory)
- Run Core member
meetings
- Turn in core member
roster to the CSI; check mailbox in CSI
- Coordinate bike
education and advocacy programs/events
- Check and respond
to emails
- Serve as a liaison
between the core members and the accounts and shop; between the community
and the university
- Recruit volunteers
- Generate data on
program attendance
- Advertise and manage
the bike rental program
- Attend regular
advisor/coordinator meetings*
|
Shop Coordinator (Student/Community
Member)**
Coordinator can (and should)
be a head mechanic as well. Additional responsibilities are to attend
advisor/coordinator meetings and to delegate tasks below to head mechanics.
- Coordinate Head
Mechanics, run mechanic meetings
- Create an open hours
schedule and organize a schedule for scholarship workers and volunteers
- Establish training
program for mechanics/head mechanics (in mechanics, operating the shop
and signing on new members)
- Inspect all rental
bikes for potential problems at the beginning of each semester
- Update the membership
agreement and rental agreement as necessary
- Review loaner bikes
to make sure they are adequately prepared for the next loan period
- Make sure all loaner
bikes are collected at the end of each loan period; issue refunds
- Regularly conduct
inventory of tools and merchandise; record stolen and broken tools and
parts.
- Make weekly deposits
of shop cash, making sure the money goes into the proper account (see
accounting procedures)
- Keep track of merchandise
that needs to be purchased (report low stock)
- Generate data on
shop use and workshop attendance (for Senate review and grant applications)
- Manage donated bikes
- Secure storage space
for surplus bikes
Head Mechanics: Above tasks
as delegated by the Shop Coordinator |
| Accountants**—there
can be more than one co-op accountant. Duties described above can be
delegated as appropriate. |
Organization Leadership
positions
Student Senate Rep—attend
Senate meetings as relevant to co-op funding and other issues; make
sure appropriate money motion is passed for insurance and other items
Webmaster—improve
and maintain website, monitor forum
Public Relations—advertise
events, encourage and advertise membership, run bike drives at the end
of the semester
Programming—plan programs
for bike advocacy and education; submit FAC forms for following semester
program/event funding
Historian—take pictures
at events, collect publicity items, work with webmaster to get items
on the website
Any jobs above that are
not filled will fall under the responsibility of the Organization Coordinator |
Mechanics:
- Hold open shop hours
- Attend training
workshops
- Make and record
sales
- Keep shop clean
and orderly
- Assist members who
come into the shop
- Work on donated
bikes
- Attend mechanic
meetings as required
- Have a basic knowledge
of bike mechanics
- Make sure members
record their visit in the visit log.
- All volunteers
and scholarship workers must record their hours in the shop log.
NOTE: Individuals can fit
in more than one category. Core members of the organization can be mechanics;
advisors are encouraged to work outside of their
“duties”.
|
| Crucial
contacts in the Truman Administration:
Business Office:
Angela Carron: acarron@truman.edu
Also: Judy Mullins, Linda Phillips
(head cashier)
Advancement Office (donations/grants):
Becky Pike: bpike@truman.edu
SIFE: Megan McLaughlin:
mem145@truman.edu***
All contact info can be found
via the Truman database |
Crucial contacts in the
Truman Administration:
Dean of Student Affairs:
Lou Ann Gilchrist
Health and Exercise Science
Department Chair (key access, scholarship workers, curriculum):
Chris Lantz***
Public Relations: Heidi
Templeton and Katie Day
Student Senate: senate.truman.edu
ITS (website assistance)
Publications (posters/advertising)
Residential College Program
(RCP) (programming/funding): Marty Eisenburg
Funds Allotment Council:
Dancing Rabbit (activism
help; critical mass): Nathan: 660-883-5585
Wren Song Sanctuary
Ethan, 660-332-4094
Public Schools:
All contact info can be found
via the Truman database |
Crucial contacts in the
Truman Administration:
Physical Plant (building
upkeep, building modification approval, key access): Karl Schnider
Seattle Bike Supply:
1800 283 2453 (Joe)
Wren Song Sanctuary
(activism, resources, mechanic training, retreats, funding and grants):
Ethan and Sarah, 660-332-4094
Home Depot (tools donations):
Wanda, HR manager, 660-627-2777 x457 ***
Kirksville Police Department
(bike auction and safety programs)
Department of Public Safety
(reclaimed bikes, safety and registration programs, bike rack placement)
All contact info can be found
via the Truman database |